General Shareholders Meetings

General Shareholders Meetings of LW Bogdanka S.A. are held on the basis of the Commercial Companies Code and the Articles of Association of LW Bogdanka S.A. as well as the Rules of Procedure of the General Shareholders Meeting.

Shareholders’ right to participate in the General Shareholders Meeting

Only persons who are shareholders of the Company sixteen days before the date of the General Shareholders Meeting (i.e. the date of registering participation in the Meeting) are entitled to participate in the Meeting with the right to vote.
An entity maintaining the securities account issues a certificate bearing the Shareholder’s name to confirm the Shareholder’s right to participate in the General Shareholders Meeting at the request of the person entitled under dematerialised bearer shares of the Company, submitted no earlier than the announcement of the convening the General Shareholders Meeting is published and no later than the first business day following the Registration Date.
The list of Shareholders entitled to attend the General Shareholders Meeting, is available for viewing at the office of the Management Board for three business days prior to the date of the General Shareholders Meeting.
A Shareholder may view the list of shareholders in the office of the Management Board or require that the list of shareholders be sent to them free of charge by electronic mail, in which case the Shareholder must specify the e-mail address to which the list is to be sent. The request for sending the list of shareholders should be submitted at the office of the Company’s Management Board or sent to ...@lw.com.pl.

Exercising the voting right through a proxy

A Shareholder may participate in and vote at the General Shareholders Meeting in person or through a proxy.
A proxy exercises all rights of a Shareholder at the General Shareholders Meeting, unless otherwise provided for in the power of proxy.
A Shareholder holding shares registered in more than one securities account may appoint separate proxies for voting in respect of the shares in each such account.
A power of proxy to participate in the General Shareholders Meeting of the Company and to exercise voting rights must be granted in writing or in electronic form. A power of attorney granted in an electronic form need not have a secure electronic signature verified using a valid qualified certificate.
The Company takes all appropriate actions in order to identify the Shareholder and the proxy for the purpose of checking the validity of power of proxy granted in an electronic form.

In order for the power of proxy to be effectively granted in an electronic form, a Shareholder is obliged to send to ...@lw.com.pl the information to the effect that the power of proxy has been granted, along with the form provided by the Company – filled in and signed, scanned to the .pdf format. Furthermore, the Shareholders who are natural persons should attach copies of documents confirming their identity to the powers of proxy granted by them in an electronic form, and the Shareholders who are legal persons and partnerships should attach copies of documents confirming their right to act on their behalf. Forms used to vote through a proxy will be available at the Company’s website, the Investor Relations/General Shareholders Meeting tab.

Proxies who were granted powers of proxy in a written form, are obliged, before they attend the General Shareholders Meeting, to produce their ID cards and valid powers of proxy granted in a written form.

Proxies who were granted powers of proxy in an electronic form, are obliged, before they attend the General Shareholders Meeting, to produce their ID cards.

Access to the documentation and information on the General Shareholders Meeting

Full text of documentation to be presented to the General Shareholders Meeting as well as draft resolutions are available for the persons entitled to attend the General Shareholders Meeting at the office of the Management Board and at the official Investor Relation website of the Company, www.ri.lw.com.pl.

Any other information concerning the General Shareholders Meeting shall be made available at the same website.
The General Shareholders Meeting will be recorded. Following the General Shareholders Meeting, an audiovisual recording thereof will be published at the Company’s website, www.ri.lw.com.pl.

Documents for download:

• Rules of Procedure of the General Shareholders Meeting LW Bogdanka S.A . [DOWNLOAD]
•  Privacy Notice regarding the processing of personal data of shareholders of Lubelski Węgiel Bogdanka S.A. and representatives and attorneys of shareholders who participate in the General Shareholders Meeting of Lubelski Węgiel Bogdanka S.A. [DOWNLOAD]